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Transform Your Workflow with AI Automation
Just upload or forward your documents — RapidScan handles the rest.
It reads, validates, and records every detail automatically.
Streamlining document workflows across ERP ecosystems
Powering seamless document automation for multi-ERP businesses
Why It Matters
Simplifies handling and boost efficiency for your business
AI-Powered Data Extraction
Move beyond manual entry. Our AI instantly processes and extracts critical data from quotations, orders, and bills with unmatched accuracy.
Lightning Fast Processing
Speed is crucial for order-to-cash. Our real-time AI system ensures immediate document handling, eliminating bottlenecks and delays.
Seamless ERP Integration
Connect effortlessly to your entire technology stack. We power order automation for businesses running multiple (20+) ERP systems.
How It Works
Effortless that’s how RapidScan works.
Seamless WhatsApp Integration – Smart, Fast, and Reliable!
- Send invoices directly via WhatsApp to +60 10-836 6750
- AI automatically extracts key data (Invoice No, Date, Amount, Vendor)
- Receive processed data instantly within WhatsApp
- No setup or extra apps — just chat and upload
Smart Email Integration – Secure and Efficient!
- Register your account to activate email processing
- Forward invoices to docs@rapidscan.ai from your registered email
- AI automatically detects and downloads invoice attachments
- Data extraction and structuring done automatically
- View processed results instantly inside your RapidScan Portal
Upload Your Invoice via RapidScan Portal
- Log in to the RapidScan Portal
- Upload invoices in PDF or image format
- AI extracts and structures invoice data instantly
- Manage, review, and export from one dashboard
Benefits
Say Goodbye to Manual Data Entry
Extract Data from Any Document with AI Accuracy
Manual data entry is time-consuming and error-prone. RapidScan.AI’s intelligent OCR technology automatically detects and extracts key details — invoices, POs, delivery notes, and more — with unmatched precision and speed.
Turn Raw Documents into Organized Insights
Every Line, Perfectly Structured by AI
No more unorganized data chaos. Our AI engine automatically categorizes, validates, and formats extracted information into clean, searchable structures ready for ERP or analytics use.
Access, Review, and Approve on the Go
Your Data, Wherever You Are
Stay connected with a platform built for mobility. Whether on desktop, tablet, or mobile, RapidScan.AI gives you instant access to scan, verify, and manage documents securely — anytime, anywhere.
Work Smarter with Connected Systems
Sync Your Data Effortlessly
RapidScan.AI integrates smoothly with leading ERP and accounting systems, keeping your document data in sync and workflow uninterrupted — from extraction to automation, all in one flow.
Pricing
Pricing plans for everyone
Case Studies
Real business impact delivered through RapidScan’s WhatsApp, Email, and Portal workflows.
95%
Faster Invoice Entry in the First Week
F&B Distributor
60%
Fewer Accounts Payable Exceptions
Industrial Parts Manufacturer
Under 60s
From Upload to Structured Data Instantly
Construction Contractor
Assisting individuals
The opinions of the community
Absolutely amazing! Saves me hours of manual work. Highly recommended.
The AI is super accurate! It extracts data perfectly. A game-changer for me.
I forward my invoices, and the data appears instantly in my dashboard. No hassle at all.
FAQs
Frequently Asked Questions
How do I send invoices through WhatsApp?⌄
Simply save our WhatsApp number +60 10-836 6750 and send your invoice as a PDF or clear photo. RapidScan instantly extracts key details — Supplier, Date, Invoice Number, Total, and Due Date — and replies with a confirmation or direct access link to your Portal data.
Can I process invoices automatically via email?⌄
Yes. Once your company is registered, you’ll receive a dedicated RapidScan address (e.g., docs@rapidscan.ai) to forward invoices. The system detects attachments, downloads them, validates totals and line items, and can push structured results directly to your ERP via webhooks.
Can I manually upload documents to RapidScan?⌄
Yes, you can log into the RapidScan Portal and upload invoices, POs, or delivery notes directly from your device. Simply drag and drop your files, and our AI will extract and structure the data within seconds — no manual entry required.
Which file formats are supported?⌄
RapidScan supports PDF, PNG, and JPG formats. You can upload single or multi-page files. Mobile photos are perfectly acceptable as long as the text is clearly readable.
Does RapidScan integrate with my ERP system?⌄
Yes. RapidScan integrates with popular ERPs such as Tally, Odoo, SAP, NetSuite, Zoho Books, QuickBooks, Xero and others. We also support custom webhook integrations for bespoke ERP and accounting systems.
How secure is my data with RapidScan?⌄
Data security is a top priority. All files and extracted data are encrypted in transit and at rest, and access is restricted to authorized workspaces. Full audit logs and optional regional data storage ensure compliance with enterprise security standards.
How fast can we go live with RapidScan?⌄
You can start instantly — no setup required. Simply sign up and begin sending invoices via WhatsApp (+60 10-836 6750), Email (docs@rapidscan.ai), or directly through the RapidScan Portal. For ERP and webhook integrations, setup typically takes 1–3 business days depending on your workflow.
What does RapidScan cost?⌄
RapidScan offers flexible pricing based on document volume and feature usage. You can start with a free trial for WhatsApp or Portal uploads. For enterprise pricing or ERP integrations, contact us at bot@rapidscan.ai for a custom plan.
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